Participate in Microsoft® Lync™ 2010 online meetings even if you don’t have a
Microsoft® Lync account and haven’t installed the Lync 2010 client software on
your computer. Use this guide to support you during your first meeting using
Microsoft® Lync Web App communications software.
What do you want to do?
Check your meeting readiness
Before meeting time, run the meeting readiness program to determine if you
have the programs you’ll need for a successful Lync meeting. You may have to
download the Microsoft® Silverlight® 4.0 browser plug-in, or a later version of
Silverlight, and then restart your computer.
To run the meeting readiness program
- Open your Online Meeting email invitation, click First online
meeting? at the end of the invitation, and then follow the instructions.
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Join the meeting
To join the meeting, do the following:
- At meeting time, open your Online Meeting email invitation, and then click
Join online meeting in the email message.
- In the Lync 2010 screen that opens, click Join the meeting
using your web browser.
- If you have an account with the organization that called the meeting,
click Join using your corporate credentials.
Note With corporate
credentials, you will have a few more privileges, such as being able to join
the meeting without waiting for the leader to approve you.
Otherwise, click Join as a guest.
- If necessary, enter your corporate credentials or type a display name for
yourself, and then click Join Meeting.
You may
have to wait until the meeting leader lets you in, or you may be admitted
right away.
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Get audio
To get audio during the meeting, do the following:
- In the meeting window, click Phone to see your audio
options.
- Do one of the following:
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View information about the other
participants
The participant list indicates the permissions level of each participant:
either Presenter or Attendee. Only presenters can share their screens, give
Microsoft® PowerPoint® presentations, open whiteboards, and access other
features, depending on how the meeting was organized.
The icons next to each name indicate whether the person is currently
participating in instant messaging (IM), audio, video, and content sharing in
the meeting.
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Send an instant message
To send an instant message to meeting participants, do the following:
- At the bottom of the meeting window, click the message input area, and
begin typing.
Tip You can format your
message using the text formatting options, and add emoticons if you’d
like.
- Press Enter.
Note Your IMs are received by
all the meeting participants.
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Save a file that another
participant has distributed
To save a file that someone shares during a meeting, do the following:
- At the top of the meeting window, click the Add or view
attachments button.
- Click the file, select a location, and then click Save.
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Distribute a file
To share a file with other participants, do the following:
- At the top of the meeting window, click the Add or view
attachments button.
- At the bottom of the Attachments dialog box, click Add Attachment.
- Locate and then double-click the file you want to distribute.
- When the file appears in the Attachments dialog box, click
Close.
Meeting participants will be alerted that
there’s a new attachment, which they can save for future viewing.
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Share your screen with
others
The first time that you initiate desktop or program sharing, you will be
prompted to download the Lync Web App plug-in.
Depending on the permission levels set by the meeting organizer, a meeting
presenter may need to make you a presenter (if you are not already one) before
you can show your desktop or program to the other meeting participants.
Note Only one person at a time
can share.
- In the meeting window, click the Share menu to see your available sharing
options.
Share your desktop
- In the meeting window, click the Share menu, and then click Desktop.
If you have only one monitor, it will be
displayed to all the meeting participants. If you have more than one monitor,
you will be prompted to select the monitor or monitors that you want to
display.
Share a program
- In the meeting window, click the Share menu, and then click Program.
- In the Select programs dialog box, select the program or
programs that you want to display, and then click Start
Sharing.
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Give a PowerPoint
presentation
To present PowerPoint slides to meeting participants, do the following:
- Have a meeting presenter download the PowerPoint file you want to
present.
- In the meeting window, click the Share menu, click Recent Content, and then click the PowerPoint file.
- Use the navigation arrows in the lower right of the stage to advance
through your presentation, or click the Show Thumbnails button
if you want to present your slides in a different order.
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Open a whiteboard
The whiteboard is a fresh page for notes and drawings that everyone in the
meeting can use together.
- In a meeting window, click the Share menu, and then click
New Whiteboard.
- To start writing or drawing on the whiteboard, use the tools in the lower
left of the whiteboard.
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Conduct a poll
Take a quick vote on the matter at hand, or gather pertinent information from
meeting participants with a minimum of fuss. You must be a presenter to create a
poll.
- In the meeting window, click the Share menu, and then click New Poll.
- Type your question and at least two possible answers, and then click OK.
If no one else is sharing, your poll opens, and meeting
attendees can begin voting.
- Do any of the following:
- To change the poll, click the Edit poll question and
choices button.
- To allow the meeting Attendees as well as the other Presenters to watch
the results of an ongoing poll, click the Show results to
everyone button.
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